System and user statuses, what the main ones permit, and using status to enforce a process.
Contents
Status records what state an object is in and simultaneously controls what may be done to it. It is the core control mechanism in PS.
Two kinds
Kind
Defined by
Content
System status
SAP
Predefined, with fixed behaviour
User status
The implementing company
Freely defined to reflect the process
Principal system statuses
Status
Code
Meaning
What is possible
Created
CRTD
Structure exists, not released
Planning and budgeting
Released
REL
Execution permitted
Postings, purchasing, confirmations
Technically complete
TECO
Execution finished
Postings still possible; requirements removed
Closed
CLSD
Finished for accounting
No postings; balance must be zero
Locked
LKD
Temporarily frozen
Postings blocked
Deletion flag
DLFL
Logically deleted
Eligible for archiving
Transitions
The usual path
CRTD --> REL --> TECO --> CLSD
^ |
+--------+
(TECO can be reversed)
CLSD normally cannot be reversed
Designing user statuses
An example set
Status
Meaning
Controls
Submitted
Awaiting approval
Postings forbidden
Approved
Execution permitted
No restriction
On hold
Suspended
Purchase orders forbidden
Awaiting acceptance
Work reported complete
New purchasing forbidden
Accepted
Customer acceptance received
Billing permitted
Check your understanding
Test what you just read.
Quiz 1
Which system status means "Released"?
Quiz 2
User Status is a company-specific status defined in Status Profiles.
Quiz 3
Which status means the project is technically complete?
Quiz 4
Actual costs can be posted to a WBS element with CRTD (Created) status.
Quiz 5
Which statement correctly describes CLSD (Closed) status?
Quiz 6
Arrange the typical system status progression for a project.
Click items in the correct order
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