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Section 8 of 10

Status Management

System and user statuses, what the main ones permit, and using status to enforce a process.

Open contents

Status records what state an object is in and simultaneously controls what may be done to it. It is the core control mechanism in PS.

Two kinds

KindDefined byContent
System statusSAPPredefined, with fixed behaviour
User statusThe implementing companyFreely defined to reflect the process

Principal system statuses

StatusCodeMeaningWhat is possible
CreatedCRTDStructure exists, not releasedPlanning and budgeting
ReleasedRELExecution permittedPostings, purchasing, confirmations
Technically completeTECOExecution finishedPostings still possible; requirements removed
ClosedCLSDFinished for accountingNo postings; balance must be zero
LockedLKDTemporarily frozenPostings blocked
Deletion flagDLFLLogically deletedEligible for archiving

Transitions

The usual path
CRTD --> REL --> TECO --> CLSD
           ^        |
           +--------+
        (TECO can be reversed)

CLSD normally cannot be reversed

Designing user statuses

An example set
StatusMeaningControls
SubmittedAwaiting approvalPostings forbidden
ApprovedExecution permittedNo restriction
On holdSuspendedPurchase orders forbidden
Awaiting acceptanceWork reported completeNew purchasing forbidden
AcceptedCustomer acceptance receivedBilling permitted

๐Ÿ“– Unfamiliar term? Look it up in the SAP glossary.

Check your understanding

Test what you just read.

Quiz 1

Which system status means "Released"?

Quiz 2

User Status is a company-specific status defined in Status Profiles.

Quiz 3

Which status means the project is technically complete?

Quiz 4

Actual costs can be posted to a WBS element with CRTD (Created) status.

Quiz 5

Which statement correctly describes CLSD (Closed) status?

Quiz 6

Arrange the typical system status progression for a project.

Click items in the correct order